Five Benefits of Hiring a Virtual Assistant

Have you reached a point in your business where you are looking to expand? Or, perhaps you are in the beginning stages of a brand new business venture and are trying to do all. the. things.

Maybe you’ve thought about hiring an assistant, but the overhead expenses are too high and you don’t have the space to accommodate an actual physical person.

Enter the mysterious realm of Virtual Assistants.

What is a Virtual Assistant? What do they do? How do they help my business?

A Virtual Assistant is someone who basically provides you with assistance. This can be in a wide range of different areas, such as email management, invoicing, data entry, website design, and content creation (this list is never-ending). Some virtual assistants specialize in one or two areas, others provide general assistance depending on the client’s needs.

But are they really going to help your business? We definitely think so. You may be barely keeping up with all the things you need to do in your business or maybe you haven’t even had time to get to the things you actually want to be focusing on. There is a range of benefits to hiring a Virtual Assistant.

1. Your weak points can become your strengths

There are always going to be tasks that you just don’t like doing. You might find them tedious, time-consuming, and just plain boring. Other tasks you just might not be very good at. There’s not enough time in the day to be excellent at everything. You can still strive for excellence in your business! Not only can you delegate these tedious tasks out to a virtual assistant but handing them over to someone else who has had plenty of experience in that area can actually turn it into something that your business can really excel at.

For example, you may put off the customer service aspect of your business because you simply don’t enjoy doing it. Delegate that task to a virtual assistant and your business could find that customer service is one of its strong points.

2. Peace of Mind

Have you found yourself writing emails such as these recently? ‘Sorry, I’m only seeing this now‘ or ‘Sorry this is so late‘. With a VA you won’t have to worry about inbox overwhelm anymore. Emails will get responded to on time, drafts will become fully polished posts in hours instead of days or weeks. You can finally have that beautiful Instagram feed you’ve always dreamt of. Content is on brand and scheduled to go out without you having to stress. This is the kind of peace of mind you can get with a VA.

3. You’re Not Alone

Do you feel like every decision is down to you? or that you don’t have someone to run your ideas by? When you hire a VA, you’re not just getting help for the tasks you need to be completed right away but you’re also investing in a business partner. When you collaborate with a VA you’re gaining not only their help but you are also gaining their expertise, opinions, and suggestions. This is someone who is on your side to help your business succeed and as a bonus you also get to work with some great people!

4. Organized Business

Are some tasks falling through the cracks? Or maybe that invoice wasn’t sent out on time, or the important client call fell through because they weren’t sent a reminder. These types of administrative tasks can be tough to keep on top of and very repetitive. Virtual assistants however tend to all have one thing in common; a love for organizing. These tasks can be taken care of and systemized so no more important emails or meetings are missed.

You may have signed up for that brand new CRM system but haven’t gotten round to getting it set up. You might know that an intake form would be incredibly useful for you but you haven’t had the chance to make one. These types of systems don’t come about by chance but a VA can help you get all your systems in place to help streamline your business and keep the customer flow going.

5. More Time

You know that your time is precious. You’ve set up a business so you can help people, so you can provide them with a service or sell them a product that will benefit them. Instead, you’re stuck doing administrative tasks that don’t allow you to fully focus on the growth of your business. The amount of money you could earn in an hour could be drastically cut down because of these repetitive tasks.

What could you do with an extra 5 hours a week? an extra 10 hours a week? You could finally take that holiday you’ve been meaning to go on with the whole family. Date nights could become a regular thing. You could have some ‘me time’ again so you can rest and recharge. Outsourcing areas of your business could drastically change how you spend your days, weeks, and months.


Is this type of service exactly what you’ve been looking for? You know you need to outsource parts of your business and a Virtual Assistant could be a perfect fit. A physical employee has several hidden costs, not to mention having to provide space, a desk, and a computer. In comparison, a virtual assistant gets paid for the hours they actually work, and for the tasks they complete without any other cost to you. A virtual assistant can charge anything from a couple of dollars overseas up to premium rates for specialist services. The average price you can expect would be around $25-$40/hour. Some virtual assistants charge per project or charge monthly for a specific service such as Pinterest Management or customer service.

If you’re interested in hiring a Virtual Assistant there are plenty of ways to find one, some companies hire VAs out to clients or some are freelance like myself and my husband.

If you’re ready to streamline your business and take the leap of hiring a new teammate then you can get in touch with us by clicking here.

How to stop living Paycheck to Paycheck! 

How to stop living Paycheck to Paycheck

 

How to stop living Paycheck to Paycheck
How to stop living Paycheck to Paycheck

Budgets….bluergh!

Who needs one of those?….Wellll if we’re honest we all do actually, in some form at least. We live in a world where money seems to be ‘the be-all and end-all‘, but wouldn’t it be great if it didn’t have to be?

One way you can stop worrying about money so much is by having a Budget. It takes the stress out of bills/debts or savings because you know you already have everything accounted for and so you can spend time on the more important things.

I’m going to share with you how my husband and I personally manage all of our expenses and how you can too! (Bear in mind this is super easy to do! the hard part is STICKING TO IT!)

So here’s a step by step guide to help you start your budgeting adventure:

1. Work out your Monthly Expenses

That’s right, go grab a pen and paper, and sit down with your spouse (if applicable) and together work out every bill that needs to be paid in a month e.g. Rent, Car Insurance, Pet Insurance, Electricity, Mobile Phones, Internet, TV etc.

2. Other Miscellaneous Payments

Now include in your Monthly Expenses anything else you need to spend money on during the month that aren’t necessarily ‘Bills’ but still something you must spend money on, such as Groceries, Petrol, Clothes.

3. Add up all the Monthly Expenses

Okay so here’s the scary part, total up all of the amounts you’ve written down and minus it from how much you earn in a month. Hopefully, you’ll find that you have some extra money left over. If not, then changes need to be made.

Start by cutting back on unnecessary expenses. Clothing is something I’ve tried to work on dramatically, after feeling the urge to purge my wardrobes I decided to invest in a book. That doesn’t sound too amazing until I tell you I purchased ‘The life-changing magic of tidying up’ by Marie Kondo. No, I didn’t need a book to tell me how to purge my wardrobes but I did need a system and I had heard good reviews about this book. It’s safe to say that it got me motivated. I’ve dramatically cut down the number of clothing items I own. It’s still not perfect but it’s 100% better. If you want to save money, in the case of clothes and material possessions I definitely suggest first clearing and sorting through what you already own. This process lends itself to appreciation and it quantifies in your mind just how much stuff you already have. Now when I purchase an item I try to remember what I already own and where this purchase would live in my house. I’m a big believer in trying to buy second hand first. Not only do you give items a second lease of life but in the case of clothing, you also reduce your impact in the fast fashion industry. Save money, save your time, save the planet…okay that last one is a stretch but every little helps.

Transport can be another area where money goes to die. Between petrol, insurance, tax, road safety tests, breakdowns, car washes, and those little green pine trees you hang from the rearview mirror, they cost a lot. Yes, you can walk more and use public transport, but if you already own a car you’re going to have to pay for a car anyway and also pay for bus tickets, etc. You can at least focus on keeping your car well maintained and hopefully cut down on unexpected breakdowns.

Food is another area where you can cut expenses. For example, I used to buy a lot more food than I needed every time I’d go grocery shopping for me and my husband. A lot of it went to waste. So to make changes I cut back and started meal planning, so now I know what and how much to buy. I even make extra portions some nights so I can freeze it and reheat it next week.

What can also make a big difference is doing one big shop a week instead of loads of smaller trips- saves money on food and petrol, so it’s a win-win. Some might call this lazy but I’ve started to do my grocery shopping online. I didn’t think it would make a big difference but it really has. Some months during the year I go meat-free, I’ve been trying to make more conscious decisions regarding my consumption of meat. Buying my shop online has made me very aware of the food I’m buying, it feels less impulsive and more purposeful and planned. I don’t get tempted by cheap meat offers, I just search for organic or free-range and that’s all I allow myself to see and buy. Choosing meat-free alternatives saves you a lot of money and you get to experiment with some new recipes. If you are anything like me I tend to eat the same meals over and over again so sometimes change is very welcome.

You might even want to consider getting a side job or turning your hobby into a small business. A little bit of money on the side can be very helpful to get your savings started or if you have to save for something in a shorter period of time. I’ve enjoyed working part-time from home as a virtual assistant, let me know if you want to know more about running your own virtual assistant business below and I can write a post or we can chat. I have even just started a new venture with my family! I love learning new skills all the time, and this time its Gelato! I get to use the skills I have built up as a virtual assistant to help set up their website and social media accounts and run them with relative ease.

Having the option to earn extra money in the month is a relief! Sometimes things crop up that we forget about and being able to help out in a new family business and earn some extra money is a big help! Maybe starting up a small side business that you can control is another option for you to think about. It doesn’t have to be complicated, just think about a skill that you have that people would find useful or a problem that many people have that you can help with and you already have a pretty solid idea! (If you need help setting up a website etc..you know where to find me)

4. Save, Save, Save!

So once you have your monthly expenses equal less than your total income then you’re on the right track! All you have to do now is work out a system that makes you save as much as that extra cash as you can! This will help you stop living paycheck to paycheck and build up a healthy amount of savings for those unexpected bills.

What sort of a System should I use?

You need to find a system that works for YOU. My biggest piece of advice is to set yourself a very attainable goal at first, you’ll fall in love with the feeling of accomplishment and hopefully, stick to your saving routine.

Here’s how we stopped living Paycheck to Paycheck!

My system is actually very simple, I’m not a big fan of categorizing absolutely everything but Monzo has been a very big help. (Monzo is an online back that both my husband and I use. There are probably very similar bank accounts but that’s just what we use.) Monzo lets you make loads of different money pots, we have one for rent, food, petrol, emergency fund, etc. As soon as we get paid, we move whatever money needs to go into each category, the rest we leave in our main account pot.

The game for the rest of the month is to see how much we can save, instead of racing to spend our money. Since we have separated out the money we need for the month, including our savings, the money left in our current account is quite low, but just enough so we don’t feel like we’re completely broke.

In effect, we pretend as if we are living paycheck to paycheck although, in reality, we are building up a separate savings account without really even realizing it!

This is what works for us because some weeks we need to spend more and others less which of course is normal! A budget shouldn’t feel restraining, and if it does, then you may have to go over your expenses again and work out if they are a ‘need‘ or a ‘want‘.

A budget should give you peace of mind that you have all the money you need to cover your bills and should help you get on track to build up some healthy savings.

But remember money isn’t everything

It’s true! Money isn’t everything! This should simply help you take debts and bills off your mind so you can go enjoy life a little less stress-free! Rethinking your view on possessions can really help you if you’re struggling to stop spending. Even if you have all the latest gadgets or the most fashion-forward clothes, that won’t result in happiness but understanding that money is just money can make you focus on the more important things. Budgeting can help you learn to live within your means and help you understand the real worth of money and help it go a lot further even when you’re living on less.

What’s your biggest struggle when it comes to saving? Share in the comments below!